Extract of the Minutes of the Meeting of HoDs on Online Teaching
Subsequent to the Government Notification
regarding extension of the closure of the Higher Educational Institutes (HEIs)
till July 15, 2020, a meeting of all the heads of departments (HoDs) of FATA
University was held at 10:00pm on May 11, 2020 on Skype-Meet. The agenda of the
meeting was to discuss the arrangement made so far by the faculty for online
teaching and to highlight the Standard Operating Procedures (SOPs) for online
teaching in the light of HEC Guidance No. 5 (Online Readiness) as directed by the
worthy Vice Chancellor, FATA University, in his email to all HoDs dated April
All the HoDs showed satisfaction on the
preparation of courses for online teaching by the faculty members and have
tried to formulate the SOPs for online teaching after thorough discussion and
The following SOPs for online teaching
have been formulated for approval from the OAC:
course outlines (used for face-to-face teaching in the classroom) shall be
modified as per online teaching requirements.
shall prepare week-wise break down of the whole course contents to be taught
online as per the attached Proforma Template (Annexure-1). This proforma includes
instructor details, course contents, video lecture length duration etc.
3. The instructor shall develop course material
such as power point slides, handouts, audio/video lectures of the slides (where
each department in consultation with departmental focal person shall ensure the
standard of video/audio lecture. They shall specifically ensure whether the
video/audio lecture and its main highlights match with already shared weak-wise
course break down of a particular course. They will also ensure the video,
audio and presentation style for maximum understanding by the students.
video contents of a particular course pass the initial quality check criteria
by HoD and Focal Person of a department, the same shall be forwarded to the
Advisor Academics / Dean.
satisfaction of the Academic Advisor / Dean, the course material shall be sent
to the Online Academic Committee (OAC) for approval.
OAC approves the course contents and related lectures / presentations items, after
quality check mechanism, the delivery of online teaching of that course shall
table for online classes shall be shared with the students ahead of time the
teacher intends to deliver the online lecture.
Person of the OAC shall prepare a weekly report for placing before the OAC after
receiving feedback of the students on online teaching and related matters on
shall keep monitoring of the online teaching by considering the feedback
received from the students and shall communicate the shortcomings, if any, to
the concerned HoD for rectification.
concerns shown by the OAC are not addressed by the HOD and/or faculty member
within a specified period of time, strict action shall be initiated against him/her
for the negligence.
as the University does not have an active Learning Management System (LMS) and
generally there are problems in having good internet facilities by the students,
the following steps should be taken to facilitate the students:
instructors should use a variety of technological tools (such as
Google-Meet/Hangout, ZOOM, Whatsapp etc.) in delivering their lectures and
and print material should be provided to students through any possible mean as
per the decision of the OAC.